School administrators
How do I follow a session in progress or read its report?
Written by the TestFLE team.
In short
From the “Calendar”, the pop-up of a session leads to its follow-up during the session, then to its report after the end. This page is read-only: to act yourself, join the class’s team and follow the session from your teacher area.
Who this is for, and what you need first
- Who this is for
- School administrators who want to see how far a class has got, or what happened during a session.
- What you need first
- A class session, in progress or over.
The steps
- In the sidebar, open “Calendar”. Display the week of the session.
- Click the class’s block to open its pop-up.
- During the session, click “Follow the session”. After the end, click “View the session report”.
- Read the header and the five tiles: “done”, “in progress”, “not started”, “absent” and “incidents to handle”.
- Read the table, one row per student. During the session, also look at the “To handle now” panel.
- Click “Calendar”, at the top left of the page, to go back to the grid.
A “2 classes” or “3 classes” block groups sessions with identical times. Its pop-up then gives a “Follow the session” or “View the session report” link on each class’s line. To find a past session, display its week with “Previous week” or with the month calendar.
What you can do on this page
You can look, nothing more. The page has no actions column, and no “Unsuspend”, “Mark absent” or “Cancel test” button. During the session, a note reminds you of this: “You are watching the session without acting on it: the actions belong to the teacher supervising it. Times are changed from the calendar.”
The actions belong to the class’s teachers: unblocking a student, acknowledging their call, cancelling their test, marking them absent. Following a session live describes their side. The times, for their part, are changed in the Calendar, with “Change the times”: scheduling and managing a class session gives the steps.
If the “To handle now” panel shows an incident, for example a student’s name followed by “left the page”, let the class’s teacher know. Once the student is back on the page, the panel shows how long the exit lasted; it offers you no button.
To act yourself: join the class’s team
If you are supervising the class, or if its teacher is absent, add yourself to the class’s team. You then follow the session from your teacher area, with the same actions as its teachers.
- In the sidebar, open “Classes”.
- Click the class’s row: its sheet opens.
- In “Teachers”, tick your name.
- Without changing anything in the “Question bank in use” list, click “Validate”: the whole sheet is saved on that click, bank included.
- In the sidebar, click “Teacher”: your teacher area opens.
- During the session, click “Live” in its sidebar.
- Use the buttons in the “Actions” column: “Unsuspend”, “Acknowledge”, “Cancel test”, “Mark absent”.
These actions are a teacher’s: following a session live describes them one by one, and what to do if a student is blocked covers unblocking in detail. You do not need the “Can open and close tests” right: an administrator always has it.
Once you are in the team, the class appears in “My classes” and on the home page of your teacher area, and your name is added to the “Teacher” column of the list of classes. If the class had no teacher, you become its lead teacher. To leave the team after the session, reopen the class’s sheet, untick your name, then click “Validate”.
Going further
Understanding the follow-up and the report
What does the header show?
The title is “Session follow-up” as long as the session lasts, then “Session report”. Below it come the class’s name, the state badge, the day of the session and its settings, for example “lightning, in person”. During the session, the page updates every ten seconds, even when another window is in the foreground, and shows a note that begins with “updated”, followed by the number of seconds since then. If this turns into a note that begins with “tracking interrupted, last read”, followed by a number of seconds, on an amber badge, the page is no longer receiving news from the follow-up: check the device’s connection, then reload the page if the note does not come back. The Calendar pop-up only offers “Follow the session” once the session has started.
The columns of the table
- Student. The student’s name, with the “Inactive” badge if their account is deactivated.
- State. “Not started”, “Taking the test”, “Done” or “Absent”. A test in progress can also read “Blocked” (the student left the page in person) or “Called for help” (the student asked for help). The number of page exits, for example “2 exits”, is added as soon as there has been one, in person as well as remote.
- Started and Finished. The start and end times of the test, or a dash.
- Level. The final level, “Not computable”, or a dash as long as the test is not finished.
The word “Blocked” refers to a test frozen after the student left the page when the setting is “In person”. The class’s teachers are the ones who unblock it, from their follow-up. What to do if a student is blocked describes this action.
“Not computable”
“Not computable” replaces the level when the test stopped before fifteen answers. No level is published in that case. A note sometimes gives the cause: test ended by the teacher, or test stopped at the end of the session. Reading a session’s report covers these notes in detail.
What happens to the page after the end?
Once the session is over, the page becomes the report. The levels are final, the page no longer updates, and a note says so: “Session over: final levels remain, the page no longer updates.” The read-only note, for its part, no longer appears.
Only class sessions have a report. A cancelled session has none, since it no longer appears in the Calendar.
Where do I find a student’s results?
The report gives the final level of the test taken with the class, without the detail of the skills. To give a family a report, generate the student’s PDF report from the list of students: printing a student’s report.
Related articles
- How do I schedule, change, close or cancel a class session in the calendar?The administrator’s “Calendar” shows the class sessions of the whole school. The “Schedule a class session…” button opens the test to a class; the pop-up of a block changes, closes or cancels the session.
- How do I follow students live while they take the test?The “What is happening now” page shows where each student in a class session or a one-time attempt stands, and the incidents to handle. You open it from the “Live” entry in the sidebar, visible thirty minutes before the session starts and thirty minutes after it ends.
- How do I read a class session report?A class session report shows, for each student, whether they are done with their level, absent, not started or “Not computable”. Open it with “View the session report”, in the class menu or in the “Calendar”.
- What should I do if a student is blocked during the test?In person, a student who leaves the test page has their test blocked, and only the teacher can unblock it. Click “Unsuspend” in the incidents on the home page, in the live view or in the student’s menu; without the right to open tests, only the home page offers it.