Help menu
Help for school administrators
Creating and importing accounts, organising classes, managing TestFLE question banks and the calendar.
Getting started
- What can I do in the TestFLE administrator area?The administrator area is the sidebar that opens when a teacher marked as an administrator signs in: accounts, classes, banks, calendar, documents. Two entries, “Oral tests” and “Library”, only appear if the school has chosen the matching option.
- How do I change the school’s default language?The “Default language” block, at the bottom of the home screen of the administrator area, sets the TestFLE language for anyone who has not chosen their own, from the sign-in screen onwards. The choice is saved at once, and “No setting” removes it.
- How do I change my password?The “Profile” entry in the sidebar opens a page that shows your account and the “Change password” form. It asks for your current password, then a new one of at least 12 characters, without your username or your email address.
Accounts
- How do I add a teacher or an administrator?To add a teacher or an administrator, open “Teachers”, click “Add teacher”, then fill in their first name, last name and email address. No password is created: the person activates their account with “First connection”, their email address and their last name.
- How do I add a student?To add a student, open “Students”, click “Add student”, then fill in the school reference, the email address and the class. No password is created: the student activates their account with “First connection”, their email address and their school reference.
- How do I create several accounts at once from a CSV file?The “Imports” menu creates the accounts of students, or of teachers and administrators, in one go from a CSV file: template, preview, corrections, confirmation. No password is created: everyone activates their account with “First connection”.
- How do I pass their access details on to students, families and staff?TestFLE sends no email and creates no password: the school is the one that passes on the school’s web address, the account’s email address and the school reference or the last name. Everyone then activates their account with “First connection”.
- What should I do when an account is blocked or a password is forgotten?After five wrong passwords, TestFLE imposes a wait of 30 seconds to 15 minutes, which lifts on its own: there is nothing to unblock. For a forgotten password, click “Reset password” on the student’s or the teacher’s sheet; the person then goes through “First connection” again.
- How do I mark a student as a non-reader?For a student who cannot read, tick “Non-reader” on their sheet in the “Students” screen, then click “Validate”: they will take the no-reading form of the test. The setting applies from the next test and is undone by unticking the box.
- How do I deactivate or archive a student, a teacher or a class?Deactivating a student closes tests to them while leaving them their results; archiving a student, a teacher or a class removes them from the lists without deleting anything. “Reactivate” and “Unarchive” take you back, but unarchiving does not restore the attachments.
- How do I print a student’s report for their family?In “Students”, the printer icon in the “Actions” column produces the learning report for the family, or the detailed report “for me” or “to hand over”. The PDF is downloaded: the school hands it over itself, and the platform sends no email.
- How do I download the list of students, teachers or classes?Each of the “Students”, “Teachers” and “Classes” screens has a “Download CSV” button; “Teachers” also offers a teacher’s list of students as PDF or CSV. The headers and values of the three CSV files stay in English, whatever the language.
Classes
- How do I create a class and choose its teachers?In “Classes”, “Add class” creates a class for which you tick one or more teachers. The class starts out locked and with no students: they are attached to it from their own sheet, and test access is scheduled afterwards.
- How do I put a student in a class or change their class?A student is put in a class, or moved to another, from their sheet in “Students”, or by importing again a file whose “Class” column has changed. The “Classes” screen can only count its students.
Question banks
- How do I import a question bank?In “Tests”, start from the sample archive, replace its questions with yours, then drop your file and click “Check the file”. When no issue blocks, “Import this checked file” creates the bank, which becomes the school’s default bank straight away.
- How do I activate, deactivate or archive a question bank?The “Available question banks” table on the “Tests” screen gives each bank a state: active, inactive or archived. Four buttons change it, but the default bank can be neither deactivated nor archived.
- How do I choose the question bank of a class or a student?A student takes the bank the server picks in this order: the one assigned to the student, their class’s, the school’s. Set it for a class in “Classes” or “Tests”, and for a student in their sheet.
Calendar
- How do I schedule, change, close or cancel a class session in the calendar?The administrator’s “Calendar” shows the class sessions of the whole school. The “Schedule a class session…” button opens the test to a class; the pop-up of a block changes, closes or cancels the session.
- How do I follow a session in progress or read its report?From the “Calendar”, the pop-up of a session leads to its follow-up during the session, then to its report after the end. This page is read-only: to act yourself, join the class’s team and follow the session from your teacher area.
Documents and library
- Where can I find the school’s contracts, invoices and quotes?The “Documents” menu lists the contracts, amendments, invoices, quotes and other files that the TestFLE team uploads for your school. You filter them by type and download them; you do not upload, change or remove anything there.
- How do I manage the school’s library of materials?In “Library”, you manage “School materials” as a teacher manages their own, and you also see the teachers’ materials, which you can view and delete. Only an administrator can delete students’ notes.
- What happens to an archived teacher’s materials, and how do I assign them?When you archive a teacher, their materials and card decks become “awaiting assignment” in “Library”. You hand them over to another teacher or move them to the school’s materials; the students who had access to them keep it.