School administrators
How do I create a class and choose its teachers?
Written by the TestFLE team.
In short
In “Classes”, “Add class” creates a class for which you tick one or more teachers. The class starts out locked and with no students: they are attached to it from their own sheet, and test access is scheduled afterwards.
Who this is for, and what you need first
- Who this is for
- School administrators who set up or reorganise the school’s classes.
- What you need first
- The accounts of the class’s teachers, already created (an administrator can also be a class teacher).
- The name of the class.
The steps
- In the left-hand menu, open “Classes”.
- Click “Add class”. The sheet opens under the title “Add class”.
- Enter the name in “Name”.
- In “Teachers”, tick every member of the team. A counter under the list shows “N teachers selected”.
- Leave “Question bank in use” on “Use the institution’s default bank”, unless you want to assign a bank right now.
- Click “Validate”. A message confirms: “Class (class name) has been created.”
A class can be created without a teacher if need be: its “Teacher” column then shows “No teacher assigned”. You can tick the team later.
Changing a class’s team
Click the class’s row to reopen its sheet, “Class details”. Tick or untick the teachers, then click “Validate”. Removals count as much as additions, because the sheet sends the whole team. A message confirms: “The changes to class (class name) have been saved.”
The list shows the school’s teacher accounts. Administrators are among them, since an administrator is a teacher who has the administrator flag. Archived teachers are not listed.
Archiving a class
In a class’s sheet, the “Archive” button opens the “Archive this class?” window. You can also tick several classes in the list and click “Archive selection (N)”. The window explains that the class becomes invisible, unless explicitly asked for, and can no longer be used. Its students are detached without being archived. The full procedure is in deactivating or archiving an account or a class.
Going further
Understanding the class and its team
Why is the class “Locked” when it is created?
A class starts out with no session at all: its “Test access” column says “Locked”. No creation screen opens it. A sentence above the list reminds you of this: “Test access is scheduled from the Calendar.” The “Open the calendar” link takes you there. The administrator then schedules a session (scheduling and managing a class session), or the teacher schedules it themselves (scheduling a session).
Who is the class’s lead teacher?
The server records the first teacher of the team as the lead teacher; the screen does not show it. At creation, it is therefore the first one you tick. In a reopened sheet, the teachers already there stay at the top and the new ones are added after them. The lead teacher only changes if you untick them, or if their account is archived: the next one in the team takes over. All the ticked teachers see the class and its students in their area.
Who chooses the class’s bank?
A class’s question bank is set first of all by the teacher, with “Change the bank…” in their class’s menu (which question bank do my students take). The administrator decides what is made available: they activate, deactivate and archive banks. The class’s sheet also lets you assign one, among the active banks, and shows the “Effective bank” that will really be used. The details are in choosing the bank of a class or a student.
Teachers are attached only through the class’s sheet
A teacher only has classes through this sheet: the teacher’s sheet lists them read-only, under “Classes handled”. The account import never attaches teachers, even when the file creates a student’s class. So reopen the class created by the import to tick its team.
Where do the students go?
The “Classes” screen places no students, it only shows their number and their average level. Students are attached from each student’s sheet, or through an import file: see putting a student in a class or changing their class.
Related articles
- How do I put a student in a class or change their class?A student is put in a class, or moved to another, from their sheet in “Students”, or by importing again a file whose “Class” column has changed. The “Classes” screen can only count its students.
- How do I choose the question bank of a class or a student?A student takes the bank the server picks in this order: the one assigned to the student, their class’s, the school’s. Set it for a class in “Classes” or “Tests”, and for a student in their sheet.
- How do I deactivate or archive a student, a teacher or a class?Deactivating a student closes tests to them while leaving them their results; archiving a student, a teacher or a class removes them from the lists without deleting anything. “Reactivate” and “Unarchive” take you back, but unarchiving does not restore the attachments.
- How do I schedule, change, close or cancel a class session in the calendar?The administrator’s “Calendar” shows the class sessions of the whole school. The “Schedule a class session…” button opens the test to a class; the pop-up of a block changes, closes or cancels the session.