School administrators
How do I add a teacher or an administrator?
Written by the TestFLE team.
In short
To add a teacher or an administrator, open “Teachers”, click “Add teacher”, then fill in their first name, last name and email address. No password is created: the person activates their account with “First connection”, their email address and their last name.
Who this is for, and what you need first
- Who this is for
- School administrators.
- What you need first
- The person’s first name, last name and email address, spelt correctly.
- An email address that no other account in the school uses.
The steps
- In the sidebar, click “Teachers”.
- Click “Add teacher”.
- If you wish, choose the “Title”: “None”, “Mme”, “M.” or “Dr”.
- Enter the first name in “First name” and the last name in “Last name”.
- Enter the person’s address in “Email”.
- Tick “Also admin (full access)” if this person is to manage the school with you. Leave the box empty for a teacher.
- Leave the “Can open and close tests” box ticked, unless the person must not open tests.
- Click “Validate”.
The first name, the last name and the email address are required; the title is not. A message confirms the creation, and the account appears in the list with the note “Pending first connection”. An “Admin” badge sets it apart if you ticked the administrator box.
What to pass on to the person
The account has no password, and TestFLE sends no email. So pass three pieces of information on to the person, by whatever means you choose:
- your school’s web address;
- the email address you recorded;
- their last name, as you recorded it.
With these, the person clicks “First connection”, then “I am a teacher or administrator”, and chooses their password. Capital letters and accents in the last name do not matter. The email address, on the other hand, must be copied exactly as you entered it. How do I sign in for the first time? details what the person sees.
Going further
Understanding the rights of a teacher or an administrator
Teacher or administrator?
There is only one type of account for staff: the teacher. The “Also admin (full access)” box gives them the administrator area on top of their teacher area. You can tick or untick this box later, from the account’s sheet: the person is then signed out of their open sessions and has to sign in again for the change to take effect.
The right to open and close tests
The “Can open and close tests” box is ticked by default. When it is unticked, the teacher keeps their area, their classes and the follow-up of their students, but they can no longer schedule or open a test, or close one. Their menus tell them that opening tests has not been entrusted to them, and the server refuses their attempts (“Your institution has not granted you the right to open and close tests.”).
An administrator always stays in control of the tests: the box does not concern them. You can change it at any time in the teacher’s sheet, without signing them out. They only have to reload their page to get the buttons back or lose them. On the teacher’s side, Why don’t I have the buttons to open a test? explains what they see.
A teacher’s classes
This window does not attach the teacher to any classes. For them to find their students, tick them in each class’s sheet: see How do I create a class and put its team together?. When an account is edited, the window lists its classes read-only under “Classes handled”.
Several teachers at once
To create a whole team, importing a file is quicker: see Creating accounts by import.
If the addition is refused
- The email address is already used by another account in the school (“Another user already uses this email in this institution.”). Look for that account in the list: it may be the same person, or an archived account.
- The last name is empty (“A last name is required for staff members.”). It is essential, since it is what proves, at the first connection, that the account really is the person’s.
Related articles
- How do I create several accounts at once from a CSV file?The “Imports” menu creates the accounts of students, or of teachers and administrators, in one go from a CSV file: template, preview, corrections, confirmation. No password is created: everyone activates their account with “First connection”.
- How do I create a class and choose its teachers?In “Classes”, “Add class” creates a class for which you tick one or more teachers. The class starts out locked and with no students: they are attached to it from their own sheet, and test access is scheduled afterwards.
- Why don’t I have the buttons to open a test?Without the right to open tests, you see the state of your students and your classes, but no longer the buttons that schedule, open or close a test. Your school’s administrator can grant it to you in your details.
- How do I sign in for the first time?A student activates their account themselves, with “First connection” on their school’s sign-in screen. They enter the email address and the school reference given by the school, then choose their username and a password of at least 8 characters.