School administrators
Where can I find the school’s contracts, invoices and quotes?
Written by the TestFLE team.
In short
The “Documents” menu lists the contracts, amendments, invoices, quotes and other files that the TestFLE team uploads for your school. You filter them by type and download them; you do not upload, change or remove anything there.
Who this is for, and what you need first
- Who this is for
- School administrators.
- What you need first
- An administrator account for the school.
The steps
- In the sidebar, click “Documents”. The tile of the same name, on the Home screen, leads to the same screen.
- To see only one category, open the “Type” list and choose one. “All types” brings back the full list.
- Click the name of a file to download it.
The screen is read-only. The file downloads under its original name, for example the invoice number. No button lets you add, rename or delete a document.
What the list contains
Each row gives the name of the file, its “Type”, the upload date (“Uploaded on”), then the “Amount” and the “Status”. The possible types are “Contract”, “Amendment”, “Invoice”, “Quote”, “Subcontracting”, “User guide” and “Other”.
The “Amount” and “Status” columns only concern invoices and quotes. For the other types, they stay empty. The status reads as follows:
- “Paid”: the payment is recorded;
- “Due by” followed by a date: the invoice is not paid and the due date has not passed;
- “To be paid”: the invoice is not paid and no due date is given;
- “Overdue since” followed by a date, or “Overdue”: the due date has passed without payment.
Going further
Understanding the Documents area
Who uploads the documents?
The TestFLE team uploads your school’s documents, and only the team updates them. The payment status is not entered by the school: each time the screen opens, it works it out from the payment date and the due date that the team has filled in.
If a document is missing or needs correcting
The screen does not let you request a document or report an error. Contact the TestFLE team.
A document that the team removes disappears from your list, and the screen offers no box to show it again. Its download link no longer works either.
The messages on the screen
- As long as the team has uploaded nothing, the screen says “No document has been made available to your institution yet.”
- When the chosen type matches no document, it says “No document of this type.” Choose “All types”.
- If the list does not load, it shows “Unable to load the documents.” Reload the page; if the message comes back, contact the TestFLE team.