School administrators
What can I do in the TestFLE administrator area?
Written by the TestFLE team.
In short
The administrator area is the sidebar that opens when a teacher marked as an administrator signs in: accounts, classes, banks, calendar, documents. Two entries, “Oral tests” and “Library”, only appear if the school has chosen the matching option.
Who this is for, and what you need first
- Who this is for
- School administrators, the first time they open their area.
- What you need first
- A teacher account marked as administrator, activated by the first connection.
- Your school’s web address.
The steps
- Sign in to TestFLE with your email address and your password. You arrive directly on the home screen of the administrator area.
- Read the sidebar, on the left of the screen: each entry opens a management screen.
- Click an entry in the menu, or the matching tile on the home screen.
- To switch to your teacher area, click “Teacher” in the menu, or the green “Teacher area” tile. To come back, click “Admin” in the sidebar of the teacher area.
The menu, entry by entry
The menu always follows the same order. Two entries, flagged with “(option)”, only exist with an option, explained further down.
- Home gathers the access tiles and the setting for the default language. The home screen shows neither figures nor charts.
- Teachers lists the staff accounts, teachers and administrators. There you add a teacher and open their sheet with a click on their row.
- Students lists the student accounts, where you add a student.
- Classes lists the school’s classes and their team of teachers.
- Tests manages the school’s question banks: import a bank, activate it, deactivate it or archive it.
- Calendar shows the class sessions of the whole school. Individual openings and cancelled sessions do not appear in it.
- Oral tests (option) tracks the school’s oral test hours, and lets you request more and share them out among teachers.
- Imports creates accounts in bulk from a CSV file: see creating accounts by import.
- Documents gives read-only access to the documents the TestFLE team has made available to your school, such as contracts, invoices or quotes.
- Library (option) gathers the school’s teaching materials. A badge on it flags the items awaiting assignment.
- Profile shows your account and lets you change your password.
- Teacher opens your teacher area.
- Help stays pinned at the very bottom of the sidebar, below a line. It opens the administrators’ section of the Help Center in a new tab, in the language of the screen.
The tiles on the home screen lead to the same screens, in the same order. The “Teachers & admins” tile matches the “Teachers” entry. “Imports”, “Library”, “Profile” and “Help” have no tile: go through the menu.
Two entries that depend on an option
“Oral tests” and “Library” only appear if the TestFLE team has activated the matching option for your school: Oral tests with an examiner, and Library. Without the option, the entry disappears from the menu, and the “Oral tests” tile disappears from the home screen. If you type the screen’s address anyway, the page replies “This module is not enabled for your institution.”
To add an option, contact the TestFLE team. You cannot tick it yourself.
Practice follows the same logic, but it has no entry in the administrator area: it is in the teacher area, and only appears if the school has this option.
Going further
Understanding the administrator area
An administrator is a teacher
TestFLE has no separate administrator role: an administrator is a teacher account with the “Also admin (full access)” box ticked. When signing in, this account arrives on the administrator area and keeps its teacher area. A teacher without this box who types the address of the administrator area is sent back to their own.
In the teacher area, you only see your own classes, like any teacher. An administrator who teaches no class therefore finds an empty home screen there, which is normal. The teacher area has its own article.
Who decides what for question banks
You decide which banks are made available to the school: you import them, activate them, deactivate them or archive them from the “Tests” entry. The teacher then decides, among the active banks, which one their class takes, with “Change the bank…” in the class menu. This choice is not reserved for the administrator.
Opening a test to a single student
The “Classes” and “Students” screens do not open tests: they send you to the “Calendar” with the sentence “Test access is scheduled from the Calendar.” and the “Open the calendar” link. Opening the test to a single student is done from the teacher area, in the student’s menu: see How do I open the test to a single student?.
What cannot be done on screen
Two school-wide operations have no screen: the complete reset of the data and the export of the school. For either one, contact the TestFLE team.
Your password, on the other hand, is changed from the “Profile” entry of the administrator area: How do I change my password?.
The words on the screen
The screen says “session” for a class’s test sitting, and “default bank” for the bank taken by the classes that have not chosen another one. The help articles use these two words.
Related articles
- How do I change the school’s default language?The “Default language” block, at the bottom of the home screen of the administrator area, sets the TestFLE language for anyone who has not chosen their own, from the sign-in screen onwards. The choice is saved at once, and “No setting” removes it.
- How do I change my password?The “Profile” entry in the sidebar opens a page that shows your account and the “Change password” form. It asks for your current password, then a new one of at least 12 characters, without your username or your email address.
- How do I add a teacher or an administrator?To add a teacher or an administrator, open “Teachers”, click “Add teacher”, then fill in their first name, last name and email address. No password is created: the person activates their account with “First connection”, their email address and their last name.
- How do I add a student?To add a student, open “Students”, click “Add student”, then fill in the school reference, the email address and the class. No password is created: the student activates their account with “First connection”, their email address and their school reference.
- What will I find in my teacher area?The sidebar of the teacher area leads to Home, Profile, Notifications and the Calendar, then to other entries depending on the moment and the school. Home brings together your students, your classes and the important alerts.