Teachers
How do I see what is open to a student and open something else for them?
Written by the TestFLE team.
In short
The “What is open to” window, followed by the student’s name, brings together their library materials, their Practice assignments and their writing prompts. Open it with “What is open to them”, in the menu on their row or on their sheet; it does not concern the placement test.
Who this is for, and what you need first
- Who this is for
- Teachers who open materials, Practice banks or writing prompts to their students.
- What you need first
- A student in one of your classes.
- For each part, the matching option of your school: Library for materials, Practice for banks and writing prompts.
The steps
- In the sidebar, open “Home”, then the “My students” tab.
- On the student’s row, click the three dots, then “What is open to them”.
- Read the “What is open to” window, followed by the student’s name. It has three sections: “Materials”, “Practice” and “Writing”.
- To open something more, click the section’s button (see below).
- To remove an access, click “Remove” at the end of its row, then confirm with “Remove”.
- Click “Close”.
You can also start from the student’s sheet, where a “What is open to them” button opens the same window.
Opening something to the student
Each section has its own button, at the top right. It opens a picker over the window, with its “Cancel” button. Once the opening is done, the picker closes, the window stays open and a green message confirms the action.
- “Open materials…”: tick the materials and the card decks to open, then click “Open the selection”. What is already open to the student stays ticked and greyed out, with the way they have it (“Already open to the student”, “Already open through the class”). The materials offered are the school’s and your personal materials.
- “Open a bank…”: choose a bank, then click “Open the bank”. Only published banks are offered. The bank is opened with fixed settings: unlimited attempts, untimed mode, instant correction, no proctoring, no dates. You can adjust them afterwards in the Practice area.
- “Open a prompt…”: choose a prompt, then click “Open the prompt”. The prompt is open from now on, with no end date, to this student only.
A bank or a prompt already assigned to the student is still offered, with the note “Already assigned”. Choosing it again creates a new assignment. When nothing can be opened, the picker says so: “No material or deck you can open.”, “No published bank to open.” or “No prompt to open.”
Removing an access
The “Remove” button only appears on the rows you can close here. The confirmation (“Remove … from …?”) recalls the effect of the action:
- A material or a deck: the student no longer has access to it, and you can open it to them again. If the class also opens it to them, that access remains.
- A Practice assignment: the attempts already made remain, an attempt in progress runs to its end, and no new attempt can start. On a row “Through class” followed by the class name, it is the whole assignment that is removed, for all the students of the class: you will have to assign the bank again to reopen it.
- A writing prompt: the copies already submitted remain readable. Here too, on a “Through class” row, the prompt is removed from the whole class.
Going further
Understanding what the window shows
This window is not about the placement test
The window gathers what the student has in front of them outside the placement test. It says nothing about their test openings or about the question bank they will take. For that, read the “Access” column (finding a student and reading the Access column).
Its title is “What is open to” followed by the student’s name. Under the title, it recalls their school reference (“School reference” followed by the number), their class or “No class”, and “Account disabled” if their account is. A section with no content writes a sentence: “No material or deck is open to them.”, “No practice assignment targets them.” or “No writing prompt targets them.”
How to read a row
Each row says by which way the student has this content: by name, through their class, or both.
A material shows its type (PDF, image, audio or video) and its level: “School material”, “My personal material” or “Personal material of” followed by a name. A badge gives the way: “Open to the student”, “Through the class” or “To the student and through the class”. When the access has an end, another badge says “Until” followed by the date. A colleague’s personal material only shows its title, the colleague’s name and “View only”.
A card deck shows its kind (“Cards to flip” or “Picture to explore”) and its way. It can be inherited from a material: the badge then says “Inherited from the material” followed by the material’s name.
A Practice assignment shows the title of the bank and its state: “Upcoming”, “Available”, “Attempt in progress”, “Attempt finished” or “Closed”. Below come its dates (“From … to …”, “From …”, “Until …” or “No time limit”), then badges: the way (“By name”, “Through class” followed by the name, or “Opened by the material” followed by the name), the number of attempts (“One attempt” or “Unlimited attempts”) and the author (“By me” or “By” followed by a name).
A writing prompt follows the same pattern. Its state is “Upcoming”, “To submit”, “Submitted” or “Closed”. A badge gives the state of the correction: “Not corrected”, “Correction published” or “To revise”.
Why the “Remove” button is missing on some rows
The button only appears if the server says you can close the row. A note explains the other cases, in the words of the screen:
- “Opened through the class: closed on the class.”: for a material or a deck, the access comes from the class, not from the student. You have to act on the class.
- “Inherited from the material” followed by the name, then “removed on the material.”: a deck opened thanks to a material is closed on that material. In the same way, a bank “Opened by the material” is closed on the material (“Closed on the material.”).
- “Material of” followed by a name, then “removed by its owner or the administrator.”: a colleague’s personal material.
- “Opened by” followed by a name, then “removed by its author or the administrator.” (“Opened by …” for a prompt too): a colleague’s assignment or prompt. In the other cases, the note only says “Removed by its author or the administrator.”
For a material or a deck open both to the student and through the class, “Remove” only removes the access to the student. The confirmation says so: “The access opened through the class remains.” or “The access inherited from the material remains.”
If the opening is refused
The picker shows the server’s refusal and stays open. Two refusals concern the school’s options:
- Practice is not enabled (“The Practice space is not enabled for this institution.”);
- the library is not enabled (“The course materials library is not enabled for this institution.”).
In both cases, the option has not been chosen by your school. Contact its administrator, who can ask the TestFLE team for it.
Related articles
- How do I assign a Practice bank and follow students’ attempts?To assign an active bank, open it in “Practice”, click “Assign”, choose a class or a student, then set the attempts, the mode and the feedback. The “Assignments” page then shows who has finished, the marks out of 20 and the attempts to unblock.
- How do I create a writing prompt and assign it?In “Practice”, then “Writing tasks”, you create a prompt, then you assign it to one student, several students or a class. You then read and correct each copy yourself: the platform does no automatic analysis of it.
- How do I share a material with my students and see who has read it?In “Library”, the “Share with students” icon opens a material, straight away, to chosen students or to a class. “Tracking and student notes” shows which students have read it and what they have noted; “Full screen” projects the material in class.
- What will I find in a student’s sheet?A student’s sheet brings together their identity, their test access and their results in four tabs, two of which depend on the Practice option. Click the student’s row in “My students”, or choose “Open the student’s sheet” in their menu.