Teachers
How do I find a student and read the Access column?
Written by the TestFLE team.
In short
In the “My students” tab of the home page, search for a student by name, reference, email or class, then filter the list. The “Access” column says in one sentence what the student can do with the test: “Can take the test”, “Blocked”, “Absent” or “Nothing planned”.
Who this is for, and what you need first
- Who this is for
- Teachers, who see the students of their classes in “My students”.
- What you need first
- At least one class of which you are the teacher.
- No particular right: reading the table does not require the right to open tests.
The steps
- In the sidebar, open “Home”, then the “My students” tab.
- Type in the “Search by name, reference, email or class” field. The list narrows as you type.
- If needed, refine with the “All classes”, “All levels”, “All access” and “All openings” lists.
- Click a column header to sort the table. A second click reverses the order.
- Read the “Access” column on the student’s row.
- Click the row to open the student’s sheet, or the three dots for their actions.
Reading the “Access” column
The “Access” column says, in one sentence, what the student can do with the placement test or what is coming up for them. Here are the sentences you will come across.
- “Can take the test”: the student can start the test now. The sentence is completed when the access has an end or has none: “Can take the test, until” followed by a time or by a date, “Can take the test, unlimited” or “Can take the test, unlimited until” followed by a date.
- “Planned on … at … with the class”: a session of their class is coming up, on that day and at that time.
- “Planned from … to …, one-time”: an individual opening will start later. It can also end with “unlimited”, or have no end: “Planned from …, one-time”.
- “Taking the test”: the student has a test in progress.
- “Blocked”: the student left the page during the test, in person, and their test is waiting for you to unblock it. They see “Your test is paused.” (what to do if a student is blocked).
- “Called for help”: the student clicked “Call my teacher” during their test. The call stays displayed until you have acknowledged it.
- “Absent”: you marked them absent from a session of their class. They cannot take it, even if they have an individual opening.
- “Taken on …”: the student finished the test on that date. When the test was taken with the class, the sentence ends with “with the class”.
- “Nothing planned”: no opening is in progress or coming up for this student, and they have no finished test.
- “No bank”: no question bank is available for this student, and their test could not start.
Next to the name, two badges can be added: “Non-reader”, for a student declared as such (declaring a student a non-reader), and “Inactive”, for a deactivated account. The three-dot menu also recalls the student’s state in its “Test access” section.
Searching, filtering, sorting
- The search covers the name and the username, the school reference, the email and the class. It makes no difference between capital and small letters.
- The lists combine. “All classes” and “All levels” restrict the list to one class or to one last level. “Can take the test” keeps the students who can start the test now. “Cannot take the test” groups all the others: with no opening in progress, with a one-time attempt already used, or with no bank.
- The openings filter sorts students according to the sentence in the “Access” column: “One-time” (a class session or an individual opening with a one-time attempt), “Unlimited” or “No opening”.
- Sorting works on “Name and username”, “School reference”, “Email”, “Class”, “Age”, “Last level” and “Evolution”. The “Access” column cannot be sorted. “Last level” sorts by level on the European framework, with students who have no level last; at the same level, the date of the last result decides between them. The table starts sorted by name, in ascending order.
- “Show school reference” is ticked every time you arrive on the screen. Unticking it removes the column. This choice is not remembered: on your next visit, the column comes back.
Going further
Understanding the Access column
What does the column show when several states are true at the same time?
The column shows the state that needs the most attention. The order is as follows: “No bank”, then “Blocked”, “Called for help” and “Taking the test”. Next come “Absent” (for a class session in progress), “Can take the test” or “Taken on …”, then “Absent” (for the next session), “Planned”, “Taken on …” and finally “Nothing planned”.
A student with no question bank therefore shows “No bank”, even if a session covers them. A blocked student shows “Blocked” before “Can take the test”.
During a class session
During a session of their class, the session is what applies to the student, whatever their individual openings. Take Phoque Indigo, a student in CE1 Bleuets, who has an unlimited opening with no end date. Ordinarily, the column shows “Can take the test, unlimited”. During the CE1 Bleuets session, it shows “Can take the test, until” followed by the session’s end time. After the session, the unlimited opening applies again. Scheduling a session explains this priority in detail.
What does “Taken on …” mean?
The sentence appears when a student’s one-time attempt has been used, or when the student has finished a test and nothing else is planned. It then keeps the date of their last result, because this information is useful to the teacher. For a student to take the test again, open a new attempt for them (opening the test to a single student).
If the calendar does not load
The column becomes less precise. It writes “Planned on … at …” without saying whether the next opening comes from the class or from the student.
Students who do not appear
The table only shows the students of the classes you teach. Archived students are not in it. A school administrator who is also a teacher, like Hélène Vautrin, only sees the classes they belong to: with no class, their table is empty.
The screen distinguishes two cases. When the list is empty from the start, including because the access filter keeps nobody, it writes “No students available.” When the list exists but the search or the other lists have emptied it, it writes “No students match your filters.”
Related articles
- How do I open the test to a single student?From the three dots on a student’s row in “My students”, choose “Open a one-time attempt…” or “Open unlimited…”, then the start, the end, the mode and the setting. For a student who takes the test at home, choose “Remote”: the window offers “In person” by default.
- How do I schedule a test session for a class?A class session opens the TestFLE placement test to a whole class, one attempt per student, at set times. You schedule it from the “My classes” tab or from the “Calendar”, choosing the day, the times, the mode and the setting.
- What should I do if a student is blocked during the test?In person, a student who leaves the test page has their test blocked, and only the teacher can unblock it. Click “Unsuspend” in the incidents on the home page, in the live view or in the student’s menu; without the right to open tests, only the home page offers it.
- What will I find in a student’s sheet?A student’s sheet brings together their identity, their test access and their results in four tabs, two of which depend on the Practice option. Click the student’s row in “My students”, or choose “Open the student’s sheet” in their menu.