# What happens to an archived teacher’s materials, and how do I assign them? > **Option**: This feature is part of the Library option. It only appears if your school has chosen it. **In short**: When you archive a teacher, their materials and card decks become “awaiting assignment” in “Library”. You hand them over to another teacher or move them to the school’s materials; the students who had access to them keep it. **Who this is for**: School administrators whose school has chosen the Library option. **What you need first**: - The Library option, chosen by your school. - An archived teacher who had uploaded materials or card decks. - To hand them over: another active teacher of the school. ## The steps 1. In the sidebar, click “Library”. An orange badge on the entry gives the number of items waiting. 2. Read the orange banner above the sections. It gives the number of items and the name of the teacher concerned. 3. Scroll down to the area titled “Awaiting assignment, inherited from” followed by the teacher’s name. 4. To hand the legacy over to a colleague, open the “Pick a teacher…” list, choose the teacher, then click “Hand over to this teacher”. 5. To keep it for the whole school, click “Move to the school’s materials” instead. ![Library with the orange badge, the waiting banner and the area for assigning the legacy of an archived teacher](https://www.testfle.com/medias/aide/en/administrateurs/attribuer-l-heritage-d-un-professeur-archive-attente-1440.webp?v=c21f6df624) Both actions take effect at once, with no confirmation window, and on the teacher’s whole legacy at a time: you do not assign it item by item. When the area is empty, the screen says “Nothing left in this legacy.” > **Important**: The screen offers no way back. After “Hand over to this teacher”, the materials belong to that teacher, and you can only view them, follow their reading or delete them. After “Move to the school’s materials”, they join “School materials”: you can manage them, but you can no longer give them back to a teacher. --- ## Understanding materials awaiting assignment ### Why these materials are waiting What a teacher uploads to the library belongs to the school. When the teacher is archived, their whole tree (folders, materials and card decks) therefore leaves their personal space, with its structure. It does not go straight into the school’s materials: it waits for a decision from the administrator. This decision belongs to the school, because the teacher’s successor is not necessarily the right recipient for everything. ### What changes in the meantime As long as you have not decided, there is no rush. The students these materials had been opened to still have access: a lesson in progress does not close because a teacher has left. However, nobody can open any new access, and the tree cannot be changed. In the waiting area, you can view a material, reread its file and delete it, but not rename it, move it or open it to other students. Teachers do not see this area. Deleting stays possible: if the legacy contains many out-of-date items, you can tidy up before assigning the rest. Deletion is permanent, as everywhere in the library (“The file will be permanently deleted from the server: this action is irreversible.”). ### What is kept Whatever you choose, the folder structure, the card decks and the access already opened to students are kept. Each material keeps the “Inherited from” badge followed by the name of the original teacher: the school can thus see where a material comes from, even several years later. ### Choosing between handing over and moving Hand the legacy over to a teacher when someone takes over their classes: they find the materials in “My materials”, can change them and open them to their students. Move it to the school’s materials when it is of interest to the whole school: teachers can then open these materials to their own students. The list of recipients only contains active teachers of the school, administrators included, and not the archived teacher. If several teachers have been archived, each has their own waiting area, and the banner then gives the number of departed teachers. Assign them one by one. ### If the assignment is refused - If the recipient can no longer be found or has been archived in the meantime, the server refuses (“Teacher not found or archived.”). Choose another teacher. - If the legacy has already been assigned, for example from another tab, the server replies that there is nothing to assign (“No materials awaiting assignment for this teacher.”). Without the Library option, the entry does not appear in the menu. To add the option, contact the TestFLE team. ## Related articles - [How do I manage the school’s library of materials?](https://www.testfle.com/en/help/administrators/manage-the-school-library): In “Library”, you manage “School materials” as a teacher manages their own, and you also see the teachers’ materials, which you can view and delete. Only an administrator can delete students’ notes. - [How do I deactivate or archive a student, a teacher or a class?](https://www.testfle.com/en/help/administrators/deactivate-or-archive): Deactivating a student closes tests to them while leaving them their results; archiving a student, a teacher or a class removes them from the lists without deleting anything. “Reactivate” and “Unarchive” take you back, but unarchiving does not restore the attachments. - [How do I upload a material (PDF, image, audio, video) and organise it?](https://www.testfle.com/en/help/teachers/upload-and-organise-materials): In “Library”, “Upload” adds a PDF (50 MB), an image (20 MB), an audio file (200 MB) or a video (500 MB) to “My materials”. You organise it in folders, rename it or move it; “Delete” erases it from the server and closes it to students. --- Written by the TestFLE team. Updated 12 November 2026. https://www.testfle.com/en/help/administrators/assign-the-legacy-of-an-archived-teacher